Published 22/02/2022


An injury management system (IMS) is a documented description of detailed steps to be followed in a workplace injury case. It incorporates the employer, the medical team, and the insurance. These parties ensure that affected workers regain from injuries as soon as possible and return to work.

It provides safe and timely support to workers in case of illness or injury while on duty. Injury management systems will differ depending on the working environment and the industry in which the company is operating. Any organization with employees IMS and an effective return to work program. An injury management system will commonly feature an an Incident Report from, Hazard Identification, Near Miss Reporting and Hazard Reporting.

Importance of an Injury Management System

- Minimize expenses
The main aim of starting a businesses enterprise is to minimize costs while maximizing profit. It looks like expensive when taking care of an injured worker, but in a real sense is saving cost in the long run. Establishing an IMS eliminates hiring and training recruits to replace the injured employee. Companies that lay off injured employees do it in the sense of saving, but they end up losing skilled people. Moreover, it reduces compensation to the affected employee.

- Enhances employer-employee relationship

The world has been taken by freelancing kind of job contract, and employees no longer depend on one employer. Worker loyalty is becoming old-fashioned, with proficient employees championing the freelance type of jobs. Years ago, companies expected workers to end their careers at their organization; we live in a different generation. An IMS within the organization enables the employer to demonstrate that they can take care of employees' welfare, thus showing loyalty.

- Retain competent employees

The strength of any business enterprise lies in its workforce. Therefore, it is critical to do everything possible to keep them highly motivated and top-performing employees in the organization for as long as possible. Establishing an IMS ensures that workers are quickly treated and integrated back into your workforce. Employees feel highly valued when their medical expenses are well catered to by the employer, thus improving their morale.

For more on the importance check out the this article on managing injuries in the workplace.


- Injury Management

This usually outlines the processes involved in the system, which include; time frames for reporting incidents, contact information, and response time. It describes the key people in the injury management system: employees, stakeholders, and external service providers.

- Response team

It is crucial to have a first aider within the team. Not only have the first aider but also having the appropriate tools for quick response. Whenever an incident occurs, information should reach them within the shortest time and take action. The response team should always be around the workplace and prepared to act.

- Confidentiality

The system should address employees confidentiality and assurance that medical records are kept securely. The expected time that an injured employee should return to work should be securely stored though not confidential.

- Serious injury

Some injuries are so serious that affected workers are unable to return to their previous duties. In such a case, the victims should be notified early in advance, and then plans to relieve them of their obligations initiated. It can only be solved by assigning the victims lighter duties but not laying them off.

- Dispute Resolution

Employer-employee disputes may arise when negotiating for an injury management system, and so the dispute resolution component is critical. It addresses the maximum recovery time and the compensation they should receive while off-duty. However, the time depends on the extent of the injury and the report given by the medical practitioner.

An injury management system fosters a conducive working environment, and injured workers do not complain too much but concentrate on recovery and return to work. The management should take early control of injured workers so that they do not feel neglected. The employees should be educated on measures to take and communication in case of injury. It reduces commotion in the workplace.

Since most companies are yet to recognize and implement an injury management system, it is critical to have it. An IMS will benefit not only the employee but also the organization too. It is a way of saving on hiring and training recruits. Moreover, employees will work under minimum supervision as they are assured of free medical care in injury.


Using our end to end platform, you can address all the above areas from start fo finish

NManage injuries
Whether it be contractors, employees or visitors, ensure every injury is reported
Manage incidents
Registry of all injuries and incidents

Incident Types
For all incident types from injuries, property damage, security, near misses, safety observations and more
Generate Reporting and Metrics
Understand rood causes, trends, predictive suggestions and make changes to your workplace


Everyone has different requirements, try our customised workplace safety forms, templates, registries and more

Get Started Free
Create your first Incident Report form or choose from our form templates and start recording incidents in the field