Best practice hazard reporting software starts with real-time hazard management of hazards that are discovered in the workplace or existing known hazards.
A comprehensive hazard report system consists of a hazard report registry, hazard risk control and a real-time hazard report form.
A registry of all workplace hazards enables your staff to track, acknowledge and understand the risks of working in the workplace while exposed to those hazards. All staff should have the ability to both report new hazards they are involved with or witness, and to access a real-time registry of all current hazards in their specific workplace environment.
This might be a part of your wider safety management platform.
Here we walk through the best setup and design for a hazard reporting system and how to transform existing hazard report forms into online and mobile ones for truly real-time hazard reporting in the workplace for your staff, contractors and visitors.
View Hazard Templates, Forms and Examples →A live view of your workplace
A Hazard Report registry should be real-time. What was once a hazard historically might not be anymore, and a newly discovered workplace hazard might be critical to bring to the attention of all staff, contractors and visitors who could be at risk of a safety incident if exposed to it.
A typical hazard register might consist of fields such as:
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Open your phone’s camera and scan the code to explore the example hazard report form.
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Capture the right information
The hazard report form might have two sides to it. One might be reactive, where it relates to an incident report that has been reported. In this scenario the hazard report form looks at the hazards that led to the injury or incident. It might then look at the risks and actions relating to the identified hazards and how to prevent a similar incident from happening again.
A proactive hazard report might focus on new hazards that are observed or encountered in the workplace by staff, contractors or visitors, ensuring that these are captured and identified so that they can then be managed in the workplace.
Common fields and areas to include:
Assess and control
When looking at the risks for hazard reporting, fields might include:
Build your reporting process
Here is a breakdown of the four core elements to include when setting up a hazard reporting software system:
Enable all staff, contractors and employees to have the ability to report any type of hazard they encounter or observe. Create a positive hazard reporting culture in your workplace.
A real-time hazard report registry that has both historical hazards and active ones, with information on how to work safely with them.
Not just logging the hazard’s existence, but classifying it by type and identifying its causes.
Deep dive into hazard reporting causes and trends in the workplace.
From paper to mobile
Move away from paper-based forms and move to mobile hazard reports. Ensure everyone has the ability to report a hazard in your workplace. Do your staff and contractors have the ability to directly do this in their own words right now?
If you need something ready to go, we’ve also got a library of templates too!
Try out the demo above and see how your hazard incident report form process looks via our dedicated hazard reporting platform.