If you manage a fleet or have work vehicles in your facility or workplace, a dedicated vehicle incident reporting system is critical to ensure that all types of vehicle incidents are managed and reported.
From vehicle property damage through to accidents, near misses and event theft, a vehicle incident report form enables staff on the front line to capture exactly what happened when discovered or when the incident has occurred so that details are recorded in real-time and in the words of those involved or witnessing the incident.
Vehicle Incident Reporting Registry
Maintain a historical and real-time record of all past and currently open vehicle incidents. From property damage to a vehicle through to details of an accident or a theft incident. The registry should be sorted by type of vehicle incident and enable a dive into all the specifics of what happened, when, why, who was involved and actions taken.
Fields on the registry might include date of vehicle incident, date reported, site, exact location, vehicle involved, license details, driver details, injured party, actions, outcomes, responsible person, risks, witnesses and police report if relevant.
Vehicle Incident Report form fields
Vehicle incidents should be reported and managed in a consistent way:
- factors and causes
- driver details
- damage or theft details
- immediate actions
- was there a injury?
- is this a notifiable incident to the authorities?
- person responsible?
Once you start reporting and capturing vehicle incidents, gauge risks, behaviours and actions that can be implemented into the workplace to prevent future vehicle incidents from occurring.
BEST PRACTICE VEHICLE INCIDENT REPORTING SETUP
For an overview of a good vehicle incident reporting system workflows, here are four core elements to include in your setup:
Live Vehicle Incident Forms
Ensure front line staff have the tools to report any type of vehicle incident they encounter or observe as it happens.
Real time vehicle registry that has both historical vehicle incidents and recent or active ones.
Multiple Vehicle Incident Forms
For all types of vehicle incidents, risks, hazards, observations and near misses
Generate Reporting and Metrics
Deep dive into vehicle incident causes and trends across your facility or workplace for all vehicle types
CREATE YOUR OWN VEHICLE REPORTING FORMS
Using our vehicle incident report form builder, create your own custom vehicle incident report forms and registries with reporting for your unique workplace or worksite.
If you need something ready to go, we've also got a library of vehicle incident templates too!
VEHICLE INCIDENT REPORTING PLATFORM
Try out the demo above and see how your vehicle incident report form process looks via our dedicated incident reporting platform.
Get Started Free
Create your first Incident Report form or choose from our form templates and start recording incidents in the field