Incident Report Forms >>
Published 05/06/2023


It's critical that all environmental incident reports are recorded and managed properly in the workplace, regardless of severity. Establishing proper online environmental incident reporting is a core component for ensuring that staff in your workplace are empowered to report all environmental incidents they are involved with or observe. That these environmental incidents are comprehensive when recorded and are properly managed and followed up in the workplace. All types of environmental incidents should be recorded via a dedicated and workplace specific environmental report form with follow up management processes involving the investigation, risk assessment, corrective actions and sign off. This might form part of your overall environmental management software.

Managing environmental incident reports in the workplace is important for a variety of reasons. By collecting and analyzing incident reports, employers can identify safety issues and potential compliance issues that need to be addressed. Incident reports also provide valuable information that can be used to improve workplace safety protocols. Additionally, incident reports can help employers identify trends in the workplace that can be addressed to reduce the likelihood of future incidents. Finally, properly managing environmental incident reports helps employers maintain the trust of their employees and demonstrate a commitment to promoting a safe and healthy working environment.

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Environmental Incident Reporting Registry

It's important to maintain a historical and real-time record of all past and currently open environmental incidents. Dive into the details of the environmental incident, its status, its outcome, the investigation, trends, causes, hazards and risks.

Fields on the registry might include date of environmental incident or breach, date reported, site, exact location, type of environmental incident, causes, immediate actions, responsible person, risks, witnesses and outcomes.

Common Environment Incident Report Form Fields

The modern world is increasingly complex and it is important to remember the impact of environmental issues on every facet of life. Keeping track of environmental incidents can be difficult and comprehensive reporting takes time and effort. One key tool in the environmental realm is an environmental incident report which documents any type of environmental damage or contamination that has occurred. This article will explore what fields are commonly included in an environmental incident report and how it can assist in managing any negative impacts on the environment.

At its very core, an environmental incident report helps to collect data on a variety of potential disasters or incidents that may have taken place in the natural environment. This means that anything from agricultural pollution to oil spills could be included, with numerous different fields necessary to accurately capture information about the event. Such fields might include a summary of events, the type of material released, potential sources, photographs or other media, monitoring results and recommendations for preventing similar incidents happening again. While this list is not exhaustive, these are all common aspects considered when compiling an environmental incident report.

Ultimately, such reports serve as an important tool for both retrospective analysis and proactive preventative action. By gathering up-to-date information concerning a wide range of environmental hazards and risks over time one can build up a detailed picture which then informs more effective management strategies for protecting our environment going forward. For those interested in learning more about what fields are commonly included in an environmental incident report there are numerous resources available providing step-by-step guidance for creating such accounts as well as exploring why they are such important tools for protecting the natural world around us.

Environmental incidents should be reported and managed in a consistent way. The form should reflect environmental incidents by:
- type
- location
- environmental factor and causes
- severity
- immediate actions
- was there a spill?
- is this a notifiable incident to the authorities?
- clean up actions undertaken? person responsible?

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Common Environmental Metrics to Track in the Workplace as part of your Environmental Incident Reporting

Knowing which environmental metrics to track in your workplace can be a helpful starting point. In this blog, we'll explore some of the most common environmental metrics to monitor in order to better understand your business's impact on the environment.

One metric worth tracking is energy usage, specifically as it relates to carbon emissions. The amount of energy used by a business often correlates with the amount of carbon dioxide released into the atmosphere. By measuring this, businesses can become more aware of how their activities are contributing to climate change and then make necessary changes accordingly.

Another important metric to track is water use. Given that water scarcity is an ever-growing concern, businesses must try to minimize their water consumption as much as possible in order to preserve this crucial resource. Monitoring water use should involve tracking both the quantity and quality of the water used for various processes within an organization, such as manufacturing or sanitation operations. The implementation of proper metering systems and routine check-ups will be key for reducing wastefulness and conserving water in any workplace setting.

Ultimately, there are numerous environmental metrics that a business should consider monitoring when striving towards sustainability objectives. From energy efficiency and carbon emissions all the way to air quality and hazardous waste disposal, organizations should continually evaluate their progress on each front so they can make meaningful improvements where needed over time. With careful monitoring, any workplace can strive towards becoming more eco-friendly with ease!

Once you start reporting and capturing environmental incidents, the deep information you capture can reveal trends and analysis that can immediately be used to gauge risks, behaviors and actions that can be implemented into the workplace to prevent furture environmental incidents from occurring.


For an overview of a good environmental incident reporting system workflows, here are four core elements to include in your setup:

Live Environmental Forms
Enable front line staff to have the ability to report any type of environmental incident they encounter or observe as it happens.
Real time environmental registry that has both historical environmental incidents and current active ones.

Multiple Environment Incident Forms
For all types of environment incidents, risks, hazards, observations and near misses
Generate Reporting and Metrics
Deep dive into environmental incident causes and trends


You organisations requirements are unique, it's critical that your environmental incident report forms and registries reflect your specific workplace and custom requirements. Using our environmental incident report form builder, you can create your own custom environment incident report forms and registries with reporting. If you need something ready to go, we've also got a library of templates too!


Try out the demo above and see how your environment incident report form process looks via our dedicated incident reporting platform.

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