INJURY MANAGEMENT SYSTEM EXAMPLE

Setup your custom injury management workflow sequence

From the moment an injury is submitted through to return to work - setup your custom process the way you need it

1
Step 01
Injury submitted
2
Step 02
Work capacity status
3
Step 03
Medical certificates
4
Step 04
Claim documentation
5
Step 05
Case notes
6
Step 06
Liability decision
7
Step 07
Financials management
8
Step 08
Appointments
9
Step 09
Return to work plan
01 / 09

Injury submitted

The injured worker or their supervisor logs the injury as soon as possible � body part, mechanism, and initial details captured in one place.

MOBILE TIME-STAMPED
New injury report
Body part Lower back
Mechanism
Reported by A. Chen

Work capacity status

Current fitness for work stays up to date � full duties, modified duties, or unfit � so everyone knows what tasks are safe right now.

REVIEWED WEEKLY SHARED WITH TEAM
Current capacity
Status Modified duties
Next review: Thu 28 Aug

Medical certificates

Certificates are uploaded and tracked against their expiry, with reminders sent before cover runs out.

AUTO-EXPIRY ALERTS
Certificate 1 Current
Certificate 2 Expires in 5 days
+ Upload new certificate

Claim documentation

Every required form, piece of evidence, and item of correspondence is stored against the claim file, ready for the insurer.

INSURER-READY
Claim form ?
Incident report link ?
Wage records Pending

Case notes

Every call, meeting, and update is logged in a running case history � visible to everyone involved in managing the claim.

SHARED TIMELINE
R. Patel � today
Called Alex � recovery progressing well, RTW discussion booked for next week.

Liability decision

The insurer's liability decision � accepted, disputed, or pending � is recorded and linked straight back to the claim file.

INSURER LINKED
Decision Accepted
Confirmed 12 Aug � WorkCover WA

Financials management

Weekly wages, medical costs, and reimbursements are tracked against the claim so nothing falls through the cracks.

BUDGET TRACKED
Weekly wages $860
Medical expenses $1,240

Appointments management

Medical, allied health, and case conference appointments are scheduled and tracked in one calendar.

REMINDERS SENT
Physiotherapy Tue 2:00pm
GP review Fri 10:00am
Case conference Next week

Return to work plan

A structured plan sets out modified duties and hours, building back up to full capacity with regular check-ins along the way.

REVIEWED FORTNIGHTLY
RTW plan active
Week 2 of 6 � building to full duties

Active injury cases

Live
5
Open cases
2
Awaiting docs
3
RTW in progress
9
Closed (90d)
A. Chen � Lower back strain
CASE-0114 � Kwinana Depot
Awaiting certificate
J. Lee � Wrist sprain
CASE-0112 � Rockingham Site
RTW in progress
M. Nguyen � Shoulder injury
CASE-0109 � Kwinana Depot
Liability pending
S. Patel � Minor laceration
CASE-0107 � Rockingham Site
RTW in progress
R. Ahmed � Repetitive strain
CASE-0103 � Kwinana Depot
Closed